When is a new letter of approval required?

The UNFCCC Secretariat has confirmed that a new letter of approval is required from the relevant designated national authority (DNA) when a new participant is added (whether this takes place before or after registration).  This includes both the replacement of a participant with another entity, or the addition of a new entity as a participant (in addition to the existing project participants).

The letter of approval should authorise the participation of the new participant in the Programme of Activities (PoA), as required in the original letter of approval.

The letter of approval must be issued by the host Party for a replacement host Partyparticipant, and by the relevant Annex I Party for a replacement or additional Annex I participant.

For host Parties that list Annex I participants in the host Party letter of approval, the addition or replacement of an Annex I project participant prior to registration will require a new host Party letter of approval in addition to a new Annex I Party letter of approval.  This is because if the project design document (PDD) and the host Party letter of approval do not list the same participants, and the Executive Board will not register the PoA.

The position is summarised in the table below: